Breakfast and After School Club Aims

At St Francis, we understand the challenges that modern family life brings, and we strive to support our parents by providing a safe, nurturing environment for children before and after school. Our Breakfast Club and After School Care programmes are designed to offer flexibility and peace of mind for parents, whilst ensuring that children start and end their day in a positive, engaging way. We welcome all children from Reception to Year 6, providing them with a comfortable and stimulating environment where they can thrive.

Our Breakfast Club opens at 7:30 AM, allowing parents to drop off their children early and continue with their day assured that their child is in safe hands. Children are offered a nutritious breakfast that includes a variety of options to cater to all dietary needs. Following breakfast, children can engage in quiet activities such as reading or drawing, providing a calm start to their school day. The club operates every school day, ensuring consistency and routine for both parents and children. Breakfast Club is very popular it has become necessary for us to request that parents book in advance for places (up to 1/2 term in advance) if they wish to guarantee a place for their child. If you would like your child to attend then please contact the school office or use the online booking form available on My Ed.

The After School Care programme begins at the end of the school day and runs until 6:00 PM. It includes a structured schedule that involves a mix of free play, organized games, and homework support, all conducted under the supervision of our qualified staff. Our aim is to bridge the gap between school and home life smoothly, allowing children to decompress from the school day and gradually transition to their evening at home.

Registered Childcare Voucher Schemes

 We accept Childcare Vouchers from the following providers for both Breakfast and After School Club:

Care-4

Computershare

EdenRed

Fideliti

Sodexho

National Savings - The Government Childcare offering 

Breakfast Club Terms & Conditions

1. The Breakfast Club (‘the Club’) is operated by St Francis Catholic Primary School as part of its extended services provision.
2. The Club is open from 7.30am to 8.45am - Monday to Friday (Term time only). No responsibility will be taken for children arriving before this time.
3. The Club is based in the school hall and is accessed by the main school entrance.
4. The Club will operate for children attending St Francis Catholic Primary School only.
5. You will need to complete a booking form (which is available on My Ed or from the school office) and pay via ParentPay. Please note that a booking form must be completed for each child attending.
6. To ensure the correct staff to pupil ratios we request bookings for Breakfast Club to be given to the school office a minimum of 48 hours in advance. Failure to do so may result in the school being unable to admit your child.
7. The cost of the Club is £4.50 per child per session. The charge of £4.50 covers the cost of care and a healthy breakfast. Children partake in a range of activities, and are provided with a choice of cereals, toast, juice and milk. Some days the children will have extra options.
8. Fees should be paid at least one week in advance. The Governing Body reserves the right to exclude a child if fees are not paid. The Headteacher may suspend a child from attending the club if more than one week in arrears and the child will not be able to attend until the balance has been cleared. Fees are the responsibility of each person who has signed the Booking Form or who has parental responsibility for the child or children.
9. The preferred method of payment is via Parent Pay, but we can accept cheques and cash if necessary. We also accept Childcare vouchers - please speak to the School Office for more information.
10. Parents will be given one month’s notice of any increase in fees.

Please note: Parent Pay have an automatic reminder service which can be used to help Parents and Carers keep track of their payments and the total sum required for the booking period. If you wish to set this up, the School Office staff can advise you on how to do so.

11. Parents are able to book regular or ad hoc sessions on either a daily, weekly, monthly or half termly basis (Booking Forms must be completed).
12. Breakfast is served between 7.30am and 8.15am. No breakfast will be served after this time and children are accompanied to the school playground at 8.40 am.
13. It is Parents responsibility to ensure the School has a copy of the most up to date emergency contact numbers, any food allergies or medical information and other relevant information.
14. The Club will provide activities to assist learning e.g. helping with homework, reading, drawing, or playing board games. Children will not be allowed to leave the School hall to play outside unsupervised.
15. Staff will be responsible for the care and management of children, treating them with respect at all times. They aim to provide a safe and stimulating and happy environment for all children. The Club adopts the same policies and procedures used by the school and these are available on the school website or are available on request at the School Office.
16. The Club will comply with environmental health food safety standards.
17. There will be at least two members of staff in attendance at any time and legal guidelines relating to the adult / child ratio will always be adhered to.
18. All children are expected to behave well, show respect, to be polite, to look after equipment and resources, to be co-operative and courteous to staff and to each other.
19. Children who do not behave well or do not show respect for staff or each other may be excluded from the Club – either permanently or temporarily depending on the circumstances
20. Parents are required to sign their children into the Club. If any KS2 children are making their own way to the Club, the Club Staff must be notified in advance.
21. If your child or children are unable to attend a session please telephone the Club Staff by 8.00 am to inform us. You can call on the main school number (01621 856698 Opt 3) to reach the Club Staff.
22. Absent children will be followed up from the school’s class registers at the beginning of the school day, in line with the school’s Attendance Policy.
23. No refunds will be given if your child or children do not attend the Club due to illness but a credit will be carried over from the second day of absence.
24. No refund or credit will be given if your child is absent without a minimum of 24 hours prior notification.
25. The Club welcomes staff and children from all backgrounds regardless of race, gender, religious beliefs and disability. We ensure that all children and staff are treated fairly and equally and comply with the Equality Act 2010 and the Special Educational Needs and Disability Code 2014.
26. Unfortunately, The Club is not able to provide one-to-one support for individual children. If your child has additional needs and would like to access the provision, please speak with the school’s SENCO.
27. The Club is committed to safeguarding & promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
28. Any child with a rash, discharge from the eyes, diarrhoea or any contagious / infectious illness should be kept away from the setting. If a child becomes sick during his / her attendance we reserve the right to call for emergency assistance and if necessary remove him / her to hospital. In line with the school’s Medicine Policy, we do not administer medicines to children unless specifically requested by the child’s parent / carer. To have medicines administered it must be under exceptional circumstances and prescribed by the child’s doctor, and parents are required to fill in a form which is obtainable from the Club Staff or the school office.
29. The Club will not be liable for loss of property brought onto the premises by parent / carer or child.
30. The Club is covered by the school’s insurance.
31. In the event of a parent wishing to make a complaint, this should be made in the first instance to a member of Club Staff. If a parent is still concerned then the matter should be taken to Mrs Chapman the School Business Manager, unless it is a safeguarding matter and then it should be reported to the designated Safeguarding Lead, Mrs C. Peear.
32. The Club follows all polices of the school.

Parents are asked to show agreement with these Terms & Conditions by completing and returning a signed copy to the Club Staff.

 After School Club Terms and Conditions

• The After School Club which includes the Homework Hub (‘the Club’) is operated by St Francis Catholic Primary School as part of its extended services provision / wraparound care.

2. The Club is based on the school premises (D.T. suite, library, classroom, hall depending on numbers) and is accessed by the main school entrance.
3. The Club will operate for children attending St Francis Catholic Primary School only.
4. You will need to complete a booking form (which is available on My Ed or from the school office) and pay via ParentPay. Please note that a booking form must be completed for each child attending.
5. To ensure the correct staff to pupil ratios we request bookings for the After School Club, including the Homework Hub, to be given to the school office a minimum of 48 hours in advance. Failure to do so may result in the school being unable to admit your child.
6. The Homework Hub will run from 3:10 pm to 4:30pm - Monday to Friday (term time only).

• The After School Club will run from 4:30pm – 6 pm – Monday to Friday (term time only).

7. The cost of the Homework Hub is £ 4.50 per child per session.

Children will have the opportunity to have a snack (provided by parents), time to play outside (weather permitting) and then complete homework tasks set by their class teachers. This may include, but is not limited to: practising spellings and times tables; quiet reading or reading to an adult or buddy; completing written tasks or worksheets; internet research.    

Children attending Homework Hub only, will be taken to the school gate at 4:30pm for prompt collection by parents / carers.

8. The cost of After School Club, which includes Homework Hub, is £ 10 per child per session.

Children will take part in the activities as detailed above for Homework Hub and in addition will be able to: spend time playing with friends; play with toys / games: take part in organised arts and crafts activities; spend time resting in the chill out zone.

9. During the first half term of the wraparound care we will not be providing children with snacks / food and parents are therefore responsible for ensuring that children attending the Homework Hub / After School Club are sent to school with adequate provisions for the whole day. Children will have access to drinking water.

This will be reviewed at the end of February half term and again before Easter and parents notified of any changes to our provision.  

10. Parents will be required to sign their children out of the Homework Hub and After School Club. The register will also have space to record the time of collection for those not collected on time.
11. LATE FEES – A late fee will be charged to parents who arrive late to collect their child from either the Homework Hub (4:30pm) or the After School Club (6pm). The late fine will we charged at a rate of £ 5 per 15 minutes and must be paid via Parent Pay before your child attends to the next session.
12. Fees should be paid at least one week in advance. The Governing Body reserves the right to exclude a child if fees are not paid. The Headteacher may suspend a child from attending the club if more than one week in arrears and the child will not be able to attend until the balance has been cleared. Fees are the responsibility of each person who has signed the Booking Form or who has parental responsibility for the child or children.
13. The preferred method of payment is via Parent Pay, but we can accept cheques and cash if necessary. We also accept Childcare vouchers - please speak to the School Office for more information.
14. Parents will be given one month’s notice of any increase in fees.
15. Please note: Parent Pay have an automatic reminder service which can be used to help Parents and Carers keep track of their payments and the total sum required for the booking period. If you wish to set this up, the School Office staff can advise you on how to do so.
16. Parents are able to book regular or ad hoc sessions on either a daily, weekly, monthly or half termly basis. Booking Forms should be completed at least a week in advance where possible or bookings must be made through the school office a minimum of 48 hours in advance.
17. It is Parents responsibility to ensure the School has a copy of the most up to date emergency contact numbers, any food allergies or medical information and other relevant information.
18. Children will not be allowed to play outside unsupervised.
19. Staff will be responsible for the care and management of children, treating them with respect at all times. They aim to provide a safe and stimulating and happy environment for all children. The Club adopts the same policies and procedures used by the school and these are available on the school website or are available on request at the School Office.
20. There will be at least two members of staff on site at any time and legal guidelines relating to the adult / child ratio will always be adhered to.
21. All children are expected to behave well, show respect, to be polite, to look after equipment and resources, to be co-operative and courteous to staff and to each other.
22. Children who do not behave well or do not show respect for staff or each other may be excluded from the Club – either permanently or temporarily depending on the circumstances
23. If your child or children are unable to attend a session please telephone the school office by 12 noon to inform us.
24. No refunds will be given if your child or children do not attend the Club due to illness but a credit will be carried over from the second day of absence.
25. No refund or credit will be given if your child is absent without a minimum of 24 hours prior notification.
26. The Club welcomes staff and children from all backgrounds regardless of race, gender, religious beliefs and disability. We ensure that all children and staff are treated fairly and equally and comply with the Equality Act 2010 and the Special Educational Needs and Disability Code 2014.
27. Unfortunately, The Club is not able to provide one-to-one support for individual children. If your child has additional needs and would like to access the provision, please speak with the school’s SENCO.
28. The Club is committed to safeguarding & promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
29. Any child with a rash, discharge from the eyes, diarrhoea or any contagious / infectious illness should be kept away from the setting. If a child becomes sick during his / her attendance we reserve the right to call for emergency assistance and if necessary remove him / her to hospital. In line with the school’s Medicine Policy, we do not administer medicines to children unless specifically requested by the child’s parent / carer. To have medicines administered it must be under exceptional circumstances and prescribed by the child’s doctor, and parents are required to fill in a form which is obtainable from the Club Staff or the school office.
30. The Club will not be liable for loss of property brought onto the premises by parent / carer or child.
31. The Club is covered by the school’s insurance.
32. In the event of a parent wishing to make a complaint, this should be made in the first instance to a member of Club Staff. If a parent is still concerned then the matter should be taken to Mrs C. Peear, Headteacher. Safeguarding matters should be reported directly to the designated Safeguarding Lead, Mrs C. Peear.
33. The Club follows all polices of the school.

Parents are asked to show agreement with these Terms & Conditions by completing and returning a signed copy to the Club Staff.